Scheduling and calendar management across multiple time zones.
Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives.
Maintaining and updating information: contact info, submission grids, slates.
Providing creative support such as reviewing submissions, taking notes and tracking competitive projects.
Working across departments with Production, Finance, and Business and Legal Affairs, Distribution to ensure all relevant creative information is communicated.
Arrange and handle logistics for large in-person and virtual meetings and conference calls; distributing material in advance of meetings; taking notes in meetings.
Supporting sales activities, including distributing screeners, materials, and presentations.
Maintaining buyer contacts lists and basic sales trackers.
Organize and book travel and accommodations; prepare travel itineraries and schedules.
Compile expense reports on behalf of executives.
Coordinating gifts for writers, executives, internal members of the team, and larger gift projects for writers’ rooms, production gifts, etc.
Complete detailed research on assigned projects and tasks.
Handling high-level confidential material discreetly.
Arranging couriers / shipments locally and internationally.

\nOffice Management Support:\n\n

Support day-to-day office operations, including maintaining a well-stocked kitchen and ensuring a clean, organized, and functional workspace.
Coordinate with external vendors and service providers (e.g., cleaning, maintenance, supplies) to support smooth office operations and resolve issues as they arise.
Manage incoming and outgoing shipments, including receiving, distributing, packaging, and tracking deliveries to ensure timely and accurate handling.
Support building and security access, including parking passes, elevator passes, and other office security measures.
Support new hire onboarding process where needed.

\nRequirements\n\n

1-2 years of desk experience at a network, streamer, studio, agency, management company, production company or comparable.
Excellent communication and phone manner.
Calendar management experience.
Proficient in Microsoft Office Suite, Apple and Mac products.
Familiarity with Airtable and general tech-savvy is a plus.
AI fluency in leveraging AI tools to drive efficiencies and value add improvements.
Must be reliable, efficient, and good with deadlines and time management.
Ability to succeed under pressure.
Entrepreneurial spirit, collaborative and positive attitude.
Propensity towards working in a highly collaborative environment.
Spanish language skills are an asset but not required.

\nSalary Range: $60,000 - $65,000 USD
\n
\nBoat Rocker is committed to hiring and supporting diverse candidates. We strongly encourage applications from people who identify as being part of an under-represented and equity-deserving group. This would include people who identify as racialized, Black, Indigenous, women, LGBTQ2SI+, and having a disability among others.
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